How it works


It works in conjunction with Quark XPress (7 and above) and InDesign (CS3 and above). It is a client server application that supports Macintosh and PC. It is a sophisticated, professional system that is highly adaptable and can be configured to suite almost all publication styles. Its main focus is on reliability and productivity on the grounds that there is no point in using a system unless there is a clearly demonstrable gain and does not collapse under pressure. Typically b2c users save up to 50% on total production time The needs of a design house are very different from a single end user and it is crucial that a system should be configurable. It is unrealistic that programmers should be called in every time a new catalogue appears on the scene. Support will be required because it is a complex business but reprogramming should not be needed.

Features are listed below – click on the feature panel for the detail of each

  • [slider title=”‣ Database driven multi-user client server application” group=”accordion-1″]> Integrated backup and log> Fully user configurable – minimal database knowledge required> Integrated backup and log

    > Fully user configurable – minimal database knowledge required

    > SQL style database searches

    > Stored searches

    > Smart folders populated by stored searches

    > Dynamic schema/structure changes supported

    > Add new fields and populate existing databases

    > Global search and replace on any field

    > Profile controlled field viewing/editing


  • [slider title=”‣ Cross platform Macintosh/PC for both client and server” group=”accordion-1″]> OSX Snow Leopard & MS Windows 7 compatible[/slider]
  • [slider title=”‣ Supports all image formats that work with XPress and InDesign” group=”accordion-1″]> TIFF> EPS> JPEG

    > PICT

    > PSD


  • [slider title=”‣ Fully configurable at administrator level ” group=”accordion-1″]> Addition of new files within the database> Multiple client databases live at same time within a single data file> Multiple catalogues live at the same time

    > Addition of new fields

    > Change of hierarchy and order in which content outputs to page

    > Alpha/numeric or bespoke ordering of lists

    > Special character support such as bullet and euro

    > Quark XPress and InDesign styles supported

    > Super style support e.g. defining Quark XPress or InDesign attributes within Catalog’nTime to add grids, backgrounds, define boxes etc., hanging indents[/slider]

  • [slider title=”‣ Internet enabled for Web access by external clients” group=”accordion-1″]> Users and groups to control external access and restrict what is viewed and what is editable> Supports uploaded images> On-line image database

    > Side by side viewing of content for translation

    > Supports multiple clients databases

    > User profiles to control user access[/slider]

  • [slider title=”‣ Multiple language publications using standard XPress or inDesign” group=”accordion-1″]> Language editions allow very fast production of “black replacement” layers> Phrase book automatically changes titles and phrases to the current language> The Web client allows access by translators to a “side by side view”Latin 1 and Latin II languages supported

    > Automatically switches Edition to output next language[/slider]

  • [slider title=”‣ Changes log to track updates to content – shows current and previous values” group=”accordion-1″]> Define fields to log> Configure to show previous value> Log user who made the change[/slider]
  • [slider title=”‣ Supports white-boarding or paste-up for mocking up pages” group=”accordion-1″]> Products can be dragged and dropped on to the pasteboard> The paste board is inside Catalog’nTime> It allows pages to be made up using drag and drop without Quark XPress

    > It works on PC and Macintosh

    > Products can be moved or removed from the pasteboard

    > If a product is withdrawn and needs to be replaced with a new one, it can be done in the pasteboard[/slider]

  • [slider title=”‣Comprehensive market leading table support” group=”accordion-1″]> Tables can include images> Allow text wrapping> Automatically colour alternate rows

    > Transposed tables

    > Nested tables

    > De-duplication of columns

    > Complex breaks

    > Complex backgrounds and borders

    > Spanning vertical and horizontal[/slider]

  • [slider title=”‣ Support for automatic consolidation of colours, sizes etc.” group=”accordion-1″]> Supports external stock control type data> Reduces a complete range of sizes and colours to a single product group> Provides synopsis rules e.g. Summarise a series of values, concatenate a series of values, add a separator

    > The above gives a result such as “available in blue, green and yellow sizes 12, 14, 16, 18 and 20”[/slider]

  • [slider title=”‣ Auto-pagination” group=”accordion-1″]> Places product groups on a page in a defined order> Determines the space to be taken by a product according to its designated template> Fits the maximum on a page and creates a new page for the next lot until the section is complete

    > Numbers pages automatically[/slider]

  • [slider title=”‣ Support for left and right pages – spreads” group=”accordion-1″]> Automatically selects a left or right page when paginating> Supports spreads> Provides left and right group templates

    > Master page template defines margins and placement grid for auto-pagination[/slider]

  • [slider title=”‣ Pages can be pre-built in the system before output to page makeup” group=”accordion-1″]> Drag and drop to pasteboard allows pages to be build one by one> Adding Spots (product groups) allows all products in a section to be added at once> Product Groups can be imported from a “picking list”

    > Each of the above allows pages to be built before being output to DTP[/slider]

  • [slider title=”‣ Product Groups created automatically” group=”accordion-1″]> Multiple variants of a product can be presented as a product group> Allows a group picture(s) and associated text to be output> Allows a range of options or items to be displayed in summary as part of the group

    > Summarises items in a product group see “Support of automatic consolidation” above[/slider]

  • [slider title=”‣ Import and export” group=”accordion-1″]> Export any content from the database via user configurable export templates> CSV, Tab Delimited or custom delimited export format> Import content from external systems in CSV, Tab Delimited or custom delimited export format

    > Create relations on import in an easy to follow operation to build a hierarchy

    > Create sections and sub sections by importing

    > Import automatically from a watched folder (requires and independent computer to run the application)[/slider]

  • [slider title=”‣ Update prices” group=”accordion-1″]> Uses the above import templates to update prices> Update any data globally or selectively> Automatically update XPress or InDesign pages[/slider]
  • [slider title=”‣ Internal scripting language” group=”accordion-1″]> Use internal Perl style scripting language to automate output> Supports HTML, XML, RTF or plain text output> Builds entire web sites (static)

    > Supports regular expressions to parse output[/slider]

  • [slider title=”‣ Chores (daemons)” group=”accordion-1″]> Scripts above can be triggered by time and date> Daemon scans images folders every (n) hours, days etc. looking for new images> Email reminders can be sent every (n) hours, days etc. counting down to a deadline

    > Content cent be sent by ftp every (n) hours, days etc. counting down to a deadline[/slider]

  • [slider title=”‣ Editorial supports text flow to page makeup with nested paragraphs ” group=”accordion-1″]> Create book style content> Add child paragraphs> Add sibling paragraphs

    > Select styles from a list to pre-style for output to DTP[/slider]

  • [slider title=”‣ Presentation specifications” group=”accordion-1″]> Assign Presentation Specifications to product groups to automatically determine the output to DTP> Define formats such as 1/4 page portrait or 1/6 page landscape and the style is automatically applied> Bulk load Presentation Specifications for an entire catalog

    > Link group templates – master and slave[/slider]

  • [slider title=”‣ Magic numbers” group=”accordion-1″]> Automatically change colours according to sections> Alternate colours in table rows> Automatically change headings according to page content[/slider]
  • [slider title=”‣ Assets” group=”accordion-1″]> Manages all images for all catalogues, whether in use or not> Manages high res and low res images for automatic picture substitution – replacing the low res with high res images> Automatically watches image folders for new images added and catalogues them

    > Automatically creates low res JPEGs for web use as a high res is added – the size of the low res is configurable. Multiple lows res images can be created at different resolutions

    > Meta data can be added to images which can also be used for online searching

    > Images are available and downloadable (with permissions) via the Web client interface

    > Full searching is available by keyword using meta fields

    > Roles and rules combine to control the type of image accepted filtering out those that are not accepted

    > Assets consist of images of the same name with a different path or file extensions

    > Assets display duplicate images

    > Sources allow images to be managed which have the same name but come from a different source/supplier/client[/slider]

  • [slider title=”‣ Workflow” group=”accordion-1″]> Status values are single status workflow parameters such as “awaiting approval” or “first proof” and allow manual setting of a status for a product, product group or page> Progress stages are reached when a task has been accomplished. Some are generated automatically by the system and some that require human intervention are manual such as “proof approved”> Summarises workflow stages in a visual icon display with bar charts[/slider]